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Records Management Strategy Plan

Filofile recognises the need for an effective records management strategy and delivers reliable solutions

When discussing the need for an effective records management strategy, the document management experts at Filofile should be your first port of call.

We all know that the growing mountain of paper based documents can cause  an increasingly difficult challenge for business and government organisations. Despite the application of information technologies, the mounting rise of “paperwork” requirements continues to accelerate. In today’s fast paced business environment, a records management strategy is simply not optional – it is imperative. For example: The Public Records (Scotland) Act 2011 requires the Keeper of the Records of Scotland to publish a Model Records Management Plan to assist named public authorities prepare their own records management plan for his agreement.

Filofile understands the problems associated with keeping documents and offers the following for consideration in developing a records management strategy:

  • Paperwork is the largest overhead expense in any organisation
  • Active files typically grow at a rate of about 35% annually
  • Managers spend an average of 4 weeks a year searching for or waiting on misfiled, mislabeled, untracked, or “lost” information
  • Office workers can waste up to two hours a day looking for misplaced paperwork
  • 90% of records, once filed, are never referred to again
  • 95% of references are to records less than 3 years old
  • Between 3 and 5 percent of an organisation’s files are lost or misplaced
  • 67% of data loss is directly related to user blunders, making them 30 times more menacing than viruses and the leading cause of data loss
  • 30% of paperwork is useless and could be eliminated
  • 37% of photocopies made are unnecessary
  • Some organisations lose a document every 12 seconds.

Filofile would like to talk to you about developing your records management strategy, please contact Simon Barber today.

Our dedicated records management storage facility is highly secure with state of the art monitoring 24/7.

Records Management Strategy

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